How to Create and Print Labels in Microsoft Word

Download Article

Learn how to create label sheets in Microsoft Word for printing

Download Article

• Printing a Single Label or a Sheet of the Same Label
|
• Printing Labels from an Address List
|
• Q&A

|Show more|Show less

This How.com.vn teaches you how to set up and print a template for a single label or multiple labels in Microsoft Word.

Things You Should Know

• You can print a single label or an entire sheet of labels.
• Microsoft Word has premade label templates for most brands and styles of labels.
• You can use a pre-made mailing list to create labels for printing.

Steps

Method 1

Method 1 of 2:

Printing a Single Label or a Sheet of the Same Label

Download Article

1. 
   1
   Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings and CD covers. Get the labels that are best-suited for your project.
2. 
   2
   Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window.
   Advertisement
3. 
   3
   Click the Mailings tab. It's at the top of the window.
4. 
   4
   Click Labels under the "Create" menu. It's at the far-left of the toolbar.

   • If prompted, click OK to grant Word access to your contacts.
5. 
   5
   Add text to the label. Do so by typing a recipient's address, name badge text, CD label, etc., in the Delivery Address field or by clicking the address book icon to the right of the field, selecting a recipient and clicking Insert.
6. 
   6
   Click Font…. This dialog box allows you to customize the look of the labels by selecting a font, text size, text color, and style.
7. 
   7
   Customize the label text and click OK.
8. 
   8
   Click Options…. It's a button in the Label section of the dialog box.
9. 
   9
   Click the radio button next to your printer type.
10. 
    10
    Click the "Label products" drop-down menu.
11. 
    11
    Select your label manufacturer.

    • If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
12. 
    12
    Click the "Product number" drop down.
13. 
    13
    Click the product number for your label. It should be clearly marked on the packaging.
14. 
    14
    Click OK.
15. 
    15
    Select the number of labels you're printing.

    • Click Full page of the same label to print a full sheet of the label
    • Click Single label and then identify the row and the column on the label sheet where you'd like the label to be printed.
16. 
    16
    Insert the blank label sheet into your printer. Make sure you have them aligned correctly for your printer.
17. 
    17
    Click Print….

    • Make sure the print preview of the labels looks the way you want it to.
18. 
    18
    Click Print. Your label(s) will print.

    • Click File in the menu bar and Save if you want to save this label template for future use.
Advertisement

Method 2

Method 2 of 2:

Printing Labels from an Address List

Download Article

1. 
   1
   Obtain the labels you need. Labels come in different sizes and for different purposes, for everything from regular, no. 10 envelopes to legal-sized mailings. Get the labels that are best-suited for your project.
2. 
   2
   Prepare your mailing list. Word can pull names and addresses from an Excel spreadsheet, an Access database, your Outlook contacts, or on Mac, your Apple contacts or a FileMaker Pro database. You can also type a new mailing list during the merge, if you prefer.
3. 
   3
   Create a new Microsoft Word document. Double-click the blue app that contains or is shaped like a "W", then double-click Blank Document" in the upper-left part of the opening window.
4. 
   4
   Click the Mailings tab. It's at the top of the window.
5. 
   5
   Click Start Mail Merge and Labels…. It's at the far-left of the toolbar.

   • If prompted, click OK to grant Word access to your contacts.
6. 
   6
   Click the radio button next to your printer type.
7. 
   7
   Click the "Label products" drop-down menu.
8. 
   8
   Select your label manufacturer.

   • If your manufacturer isn't listed, examine the label packaging for the label dimensions and the number per sheet. With this information, you can select an equivalent product.
9. 
   9
   Click the "Product number" drop down.
10. 
    10
    Click the product number for your label. It should be clearly marked on the packaging.
11. 
    11
    Click OK.
12. 
    12
    Click Select Recipients…. It's at the left of the toolbar.
13. 
    13
    Select your mailing list. Click on the source of the addresses you want to put on the labels.

    • If you want to create a new list at this point, click Create a new List….
    • If you don't want to create labels for your entire mailing list, click Edit Recipient List and select the recipients you want to include.
14. 
    14
    Click Address Block.

    • On Mac, click a line near the top of the first label, and click Insert Merge Field, then select a field you want to include, such as "First_Name." Repeat this process for each field you want to include, adding the appropriate spacing and address formatting.
15. 
    15
    Select the elements you want to include on the labels. These include name format, business, name, etc.
16. 
    16
    Click OK.
17. 
    17
    Click Update Labels. It's an icon in the toolbar with a green "refresh" symbol.
18. 
    18
    Click Preview Results in the toolbar. Make sure the labels look the way you want them to.
19. 
    19
    Insert the blank label sheets into your printer. Make sure you have them aligned correctly for your printer.
20. 
    20
    Click Finish & Merge and Print Documents…. It's at the far right of the toolbar.
21. 
    21
    Click Print. Your label(s) will print.

    • Click File in the menu bar and Save if you want to save this label template for future use.
Advertisement

Community Q&A

Search

Add New Question

• Question

  When I type a sheet of labels, sometimes a second blank page appears. How do I remove the second page?

  

  Community Answer

  Go to the bottom of the first page, and hit the 'delete' key - it should go away.

  Thanks! We're glad this was helpful.
  Thank you for your feedback.
  If How.com.vn has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission.Support How.com.vn

  YesNo

  Not Helpful 0Helpful 1
• Question

  How do I print labels that are all different addresses?

  

  Community Answer

  Use a mail merge. Add all of the different addresses, then print each one.

  Thanks! We're glad this was helpful.
  Thank you for your feedback.
  If How.com.vn has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission.Support How.com.vn

  YesNo

  Not Helpful 11Helpful 8
• Question

  How do I make a full page of address labels?

  

  Community Answer

  There should be an option called "mail merge." You need a mailing list and your document; the list can be a spreadsheet, an Outlook directory etc.

  Thanks! We're glad this was helpful.
  Thank you for your feedback.
  If How.com.vn has helped you, please consider a small contribution to support us in helping more readers like you. We’re committed to providing the world with free how-to resources, and even $1 helps us in our mission.Support How.com.vn

  YesNo

  Not Helpful 4Helpful 1

See more answers

Ask a Question

200 characters left

Include your email address to get a message when this question is answered.

Submit

Advertisement

Tips

Submit a Tip

All tip submissions are carefully reviewed before being published

Submit

Thanks for submitting a tip for review!

You Might Also Like

How to

Add a Bookmark in Microsoft Word

How to

Insert Symbols in an MS Word Document

2 Simple Ways to Convert an RTF into a .DOCX File

How to

Merge Documents in Microsoft Word

4 Quick Ways to Create a 3D Object in Microsoft Word

How to

Insert Equations in Microsoft Word

Easily Add Page Numbers to a Word Document on Any Platform

How to Add Check Boxes to Word: 10 Simple Steps

How to Repair Corrupted Word Documents: Tips to Recover Text

How to

Remove a Blank Page in Word

3 Simple Ways to Insert a Hyperlink in Microsoft Word

How to

Create an Index in Word

3 Easy Ways to Create Borders in Microsoft Word

How to

Check a Word Count in Microsoft Word

Advertisement