How to Use an Appendix

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1Deciding When to Use an Appendix

2Formatting Appendices

3Inserting Appendices into Your Paper

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You’ve probably seen an appendix (or appendices) at the end of an academic paper. However, you might be unsure of how to include them in your own work. When you’re writing an academic paper, you can use an appendix to add important information that doesn’t fit into your paper. You might include your research materials, raw data, or detailed information that’s good to know but not necessary for readers to understand.

Things You Should Know

• Format your appendix in traditional paragraph style, and put each appendix on a separate page.
• Label all your figures, tables, and visuals with the letter of the corresponding appendix, and number the elements within each appendix to make it clear what you’re referring to.
• Refer to each appendix in the text of your paper, and put your appendices in the order that they’re mentioned.

Steps

Method 1

Method 1 of 3:

Deciding When to Use an Appendix

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1. 
   1
   Include testing and research materials readers might want to review. The materials you used in your research may be of interest to readers, so it’s helpful to put them in an appendix. Use an appendix for items that don’t fit in the body of your paper. For instance, you could include the following:

   • Surveys or questionnaires you used in your research
   • Copies of letters or emails
   • Transcripts from interviews
2. 
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   Provide supporting information for your topic. You may have extraneous information that supports your ideas but isn’t essential for readers to know. Similarly, you may have words or concepts that most readers will know but it would be helpful to explain for novice readers. Create an appendix for this type of information, as well. Examples include the following:

   • Important words that need to be defined
   • Further description of the testing methods or process for choosing a particular testing method
   • A detailed description of the materials or testing equipment you used
   • Interesting details that might interest the reader but aren’t necessary to understand your conclusions
   • Additional background about your topic
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3. 
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   Include your raw data and original math. While you don’t necessarily need to present your data and math, it’s generally a good idea to provide it in an appendix so readers can review it. Readers in your field may want to check your math or test your data for themselves. Consider creating an appendix if you have raw data or proofs.

   • For instance, you might include your raw data in 1 appendix and your mathematical proofs in a separate appendix.
4. 
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   Attach photos, maps, or diagrams in an appendix. Depending on your topic and the research you did, it’s possible you have images or graphics that help the reader understand your conclusions better but aren’t necessary for the body of your paper. You can include these items in an appendix. Create a separate appendix for each visual you want to include.

   • For example, let’s say you conducted an environmental study. You might include a map of the area you studied.
   • Similarly, you might include a photo of your lab setup for a chemistry experiment.
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Method 2

Method 2 of 3:

Formatting Appendices

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1. 
   1
   Make a separate appendix for each piece of information. Each appendix will be hyper-focused on 1 item, so you’ll need to make a new appendix for each thing you want to include at the end of your paper. This makes it much easier for readers to follow along because it’s clear exactly what’s in each appendix. Create as many appendices as you need to present the information you want to include.

   • For instance, let’s say you want to create appendices for a questionnaire, emails you exchanged with an expert on your topic, and raw data from an experiment you did. You’d need 3 separate appendices.
2. 
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   Put each appendix on a separate page. Start each appendix on a new page so it’s easier for your reader to find them. Don’t worry about whether or not an appendix fills up the entire page or not. It's okay to have empty space in an appendix.

   • For instance, Appendix A might be on pg. 23, Appendix B may be on pg. 25, and Appendix C could be on pg. 26.
   • If you have 3 or fewer short appendices, you may decide to include them on the same page. However, it’s easier for readers to scan them if they’re on separate pages.
3. 
   3
   Start labeling the appendices with “Appendix” or “Appendix A.” If you’re only including 1 appendix, just label it “Appendix” with no quotes. However, you’ll need to include letters in your labels if you’re using multiple appendices. Title the first one “Appendix A.” Center your title and use the same font style as you did in the rest of your paper.

   • You don’t need to describe what’s included in the appendix in the title.

   Variation: You can use numbers if you prefer. You might choose to label multiple appendices “Appendix 1,” “Appendix 2,” Appendix 3,” and so on.
4. 
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   Use consecutive letters or numbers to label multiple appendices. When you’re including multiple appendices, consecutive letters and numbers make it easy for readers to find the one they want. Keep labeling your appendices until they’re all labeled or numbered.

   • For instance, you might have an “Appendix A,” Appendix B,” and Appendix C” at the end of your paper. Similarly, you could write, “Appendix 1,” Appendix 2,” and “Appendix 3.”
5. 
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   Label your tables and graphs with a new numbering sequence. You may include extra tables and graphs in your appendices. Don’t use the same numbering as you did in your paper. Since the appendices are a separate section, start a new numbering system.

   • For instance, you might start over with “Appendix Table 1” or “Appendix Figure A.”
   • If a particular table or graph is necessary for your reader to understand your conclusions, include in your paper rather than an appendix.
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Method 3

Method 3 of 3:

Inserting Appendices into Your Paper

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1. 
   1
   Refer to each appendix in the text of your paper. Every appendix should be relevant to what you discuss in your paper. In your paper, direct the reader to an appendix when it’s relevant to what they’re reading. If they like, readers can then reference your appendix to get additional information to help them understand your text.

   • For instance, when discussing survey results, you might include this text: “See Appendix A for a copy of the survey.”
2. 
   2
   Put your appendices in the order they appear in your paper. Go through your paper to find where you refer to each appendix. Then, organize them in the order you reference them. This will make it easier for your readers to use the appendices.

   • For example, let’s say you have an appendix for a survey, an appendix for your raw data, and an appendix for an interview transcript. If you reference the interview first, followed by the survey and data, you’d put the appendices in that order.
3. 
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   Put your appendices either before or after your references page. It’s most common to put the appendices after your references since they’re an add-on to your paper. However, you can choose to put the references last if that’s how you want your paper to appear. Do what works best for your paper.

   • Check the instructions from your instructor or the journal where you’re submitting to see if they have specific rules about where the appendices should be placed.
4. 
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   Insert page numbers that continue the paper’s numbering sequence. Although your appendices are a separate section, you’ll still use the same page number sequence that you started in the body of your text. Simply add the appendices to your main document and continue the page numbers.

   • For instance, if your paper ended on page 22, your first appendix would be page 23.
5. 
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   List the appendices on the table of contents. If you have a table of contents, include your appendices so readers can easily find them. Once you know which page each appendix will appear on, add the appendices to your table of contents.

   • You don't need a table of contents to have appendices.
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Expert Q&A

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• Question

  Can you give another example of using an Appendix?

  

  Annaliese Dunne
  English Teacher

  Annaliese Dunne is a Middle School English Teacher. With over 10 years of teaching experience, her areas of expertise include writing and grammar instruction, as well as teaching reading comprehension. She is also an experienced freelance writer. She received her Bachelor's degree in English.

  

  Annaliese Dunne

  English Teacher

  Expert Answer

  For instance, in a cookbook, an appendix might offer alternative ingredient substitutions for readers lacking specific items. Essentially, it functions as a resource for accessing extra details pertinent to the subject matter of the book. In literary works like The Lord of the Rings trilogy, appendices can include additional stories or background information about characters, enhancing readers' comprehension of the narrative. These appendices offer context or elaboration on aspects of the main text, enriching the reader's understanding of the content.

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• You can typically use an appendix for information or materials that mess up your paper structure. For instance, putting a copy of a survey in your paper would likely throw off the format of the paper.
• If information is essential for your reader to know, include it in the body of your paper instead of an appendix.
• Don’t include your appendices in your word count.