How to Share an Online Folder: Complete Guide

If you have a lot of files you want to share with a person or group of people, you can share those files by putting them in a folder and sharing the folder. The easiest way to share a folder is to use a cloud service like Google Drive, Dropbox, or iCloud. You can also share folders between computers on the same network. This How.com.vn teaches you how to share folders using cloud services and over a network.

Things You Should Know

Click on a folder within Google Drive and then click the chainlink icon to share the folder with other people.
You can send a Google Drive folder via email, or generate a link to be shared via text and other messaging services.
Click on a folder within the iCloud and then select the "Share" button (a human with a plus sign) to send it to others.

Method 1

Method 1 of 7:

Sharing Google Drive Folders

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1
Navigate to https://drive.google.com/ in a web browser. You can use any web browser on a PC or Mac. This opens Google Drive in your web browser.
- If you are not already signed in, click Sign In in the upper-right corner and sign in with the username and password associated with your Google account.
2
Click the folder you want to share. Selected items are highlighted in blue.
- If you don't have a folder to share, you can create a new folder by clicking New in the upper-left corner. Then click Folder.
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It's at the top of the page in the upper-right corner. This displays options for sharing the folder.
4
Share the folder with specific people. There are two methods for sharing a folder in Google Drive. If you share a link, anyone with the link can access the folder. If the folder is restricted, only specific people in a group can access the folder. Use the following steps to share the folder with specific people or a group:
- Enter the email address of the person(s) you want to share with in the field that says "Add people and groups."
- Type a message for the person.
- Click Send in the lower-right corner. They will receive an email with a link to the folder.
5
Share a link with people. To share a link with other people, the folder must be unrestricted. This means anybody with the link can view the folder. You can share the link in an email, private message, text message, social media post, memo, or any other platform. Use the following steps to share a link to a folder with people:
- Click Get Link.
- Click the drop-down menu that says "Restricted."
- Click Anyone with the link.
- Click Copy Link.
- Paste the link in a message to anyone you want to share it with.

Method 2

Method 2 of 7:

Sharing Dropbox Folders

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1
Go to https://www.dropbox.com/ in a web browser. You can use any web browser on a PC or Mac.
- If you are not signed in to your Dropbox account, enter the email address and password associated with your Dropbox account and click Sign In.
2
Hover over the folder you want to share. This highlights the folder in grey and displays a "Share" button to the right.
- If you don't have a folder to share, you can click New folder in the panel to the right to create a new folder, or click Upload folder to upload a folder from your computer.
It's the button that appears to the right when you hover over a folder in Dropbox.
4
Share the folder with a specific person. You can either share the folder with a specific person or you can share a link to the folder. Use the following steps to share the folder with specific people:
- Type the email address of the person(s) you want to share the folder in the line that says "Email or name."
- Click Share.
5
Create and share a link to the folder. Once you create a link to a folder in Dropbox, anybody with the link can view the folder. You can share it in an email, private message, text message, social media post, memo or any other platform. Use the following steps to create and share a link to a folder in Dropbox.
- Click Create Link.
- Click Copy Link.
- Paste the link in a message to the person(s) you want to share the folder with.

Method 3

Method 3 of 7:

Sharing iCloud Folders

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Go to https://www.icloud.com/ in a web browser. You can use any web browser on a PC or Mac.
Enter the email address and password associated with your Apple ID and click the arrow icon. Then you'll need to retrieve the verification code from your iPhone or iPad or text messages. Enter the verification code and click Verify.
It's the icon that resembles a blue cloud. Click this icon to access your iCloud Drive in a web browser.
4
Click the folder you want to share. This highlights the folder in blue.
- If you don't have a folder to share, you can click the icon that resembles a folder with a plus sign (+) at the top of the page. This creates a new folder.
It has an icon that resembles a person with a plus sign (+). It's at the top of the page.
6
Share the folder over email. There are two ways to share a folder in iCloud. You can share the folder over email in Apple Mail, or you can copy a link and send it to people. Use the following steps to share the folder over email:
- Click the Email icon.
- Click "Share'.
- Enter the email address(es) of the people you want to share the folder within the "To:" field.
- Compose a message.
- Click Send.
7
Share a link to the folder. When you share a link with people, you can select if you want to allow anyone with the link to access the folder or only the people you invite. You select if you want to allow them to make changes to the folder or only be able to view it. You can share the link in an email, private message, social media post, text message, memo, or any other platform. Use the following steps to share the link to a folder:
- Click Copy Link.
- Click Share Options.
- Use the "Who can access" drop-down menu to select "Only people you invite" or "Anyone with the link."
- Use the "Permissions" drop-down menu to select "Can make changes" or "View only."
- Enter the email addresses or phone numbers of the people you want to share the folder with (if access is set to "Invite Only") in the field that says "Add."
- Click Share.
- Click Copy Link.
- Paste the link in a message to the person you want to share the folder with.

Method 4

Method 4 of 7:

Sharing Windows Folders

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1
Enable printer and file sharing and network discovery. In order to share a folder over a network in Windows, you need to enable network discovery and printer and file sharing in the Control Panel. Use the following steps to enable Printer and File Sharing and Network Discovery:
- Click the Windows Start menu.
- Click the Gear/Settings icon.
- Click Network and Internet.
- Click Sharing Options.
- Click the radio option next to "Turn on network discovery".
- Click the radio option next to "Turn on file and printer sharing."
- Click Save Changes.
It has an icon that resembles a folder with a blue clip. Click the icon or press the Windows key and "E" at the same time to open File Explorer.
Use File Explorer to navigate to a folder you want to share. Then right-click it and click Properties. This opens a pop-up menu next to the folder. Click Properties at the bottom of the pop-up menu.
It's at the top of the Properties menu. This displays the sharing options.
This opens a window with options for how you want to share the folder.
Use the drop-down menu at the top to select who you want to share the folder with. You can share it with a specific user, the admin, guests, or everyone. Click Add when you are finished.
It's in the lower-right corner. This shares the folder.
To select a permission level, click the drop-down menu below "Permission Level" and to the right of the user, you are sharing the folder with. You can select either Read or Read/Write. "Read" only allows users to view the folder, but not make changes. "Read/Write" allows users to view the folder and make changes.
It's in the lower-right corner. This closes the Network Access Window.
It's at the top of the Sharing tab below "Network Path". Those who want to access the shared folder may need this information.

Method 5

Method 5 of 7:

Accessing Shared Windows Folders

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1
Enable printer and file sharing and network discovery. In order to access a shared folder over a network in Windows, you need to enable network discovery and printer and file sharing in the Control Panel. Use the following steps to enable Printer and File Sharing and Network Discovery:
- Click the Windows Start menu.
- Click the Gear/Settings icon.
- Click Network and Internet.
- Click Sharing Options
- Click the radio option next to "Turn on network discovery".
- Click the radio option next to "Turn on file and printer sharing."
- Click Save Changes.
It has an icon that resembles a folder with a blue clip. Click the icon or press the Windows key and "E" at the same time to open File Explorer.
It's in the panel to the left. This displays computers that you have access to over a network.
4
Double-click the computer you want to access. This displays files and folders that are shared from that computer.
- If the computer you want to access is not listed, you may need to enter the network path in the address bar at the top.
Depending on how the owner of the folder has their share settings set up, you may need to enter the username and password they use to log in to access shared folders on that computer.
This opens the folder and allows you to access it.

Method 6

Method 6 of 7:

Sharing Mac Folders

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1
Open System Preferences. Make sure that you are logged in as an Administrator. Use the following steps to open System Preferences:
- Click the Apple logo in the upper-left corner.
- Click System Preferences.
It has an icon that resembles a blue folder with a crosswalk sign on it. Click the icon in System Preferences to open the Sharing options.
It's in the panel to the left. This will turn file sharing on for your Mac. This allows you to share files and folders with other users and other computers on the network.
This opens a Finder window that allows you to select a folder to share.
Navigate to the folder you want to share and click it to select it. Then click Add in the lower-right corner to add it to the list of shared folders.

Method 7

Method 7 of 7:

Accessing Shared Mac Folders

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It has an icon that resembles a blue and white smiley face. It's in the Dock at the bottom of Mac OS.
It's in the menu bar at the top of the screen. This displays a drop-down menu.
It's at the bottom of the drop-down menu below "Go."
This information is displayed in the Share menu when a user shares a file or folder over the network. Then click Connect in the lower-right corner.
Depending on how the user has their share settings setup, you may need to enter the username and password they use to sign in to their computer to access shared folders. Then click Connect in the lower-right corner.
Once you have connected to a shared computer, click the computer in Finder to access its shared folders. Shared computers are listed in the panel to the left under "Shared."

Community Q&A

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Question
How do I share multiple computers running Windows 7 and partitions on a small office network?
Community Answer
To consolidate them and allow for ease of backup, you'll probably want to use a PC as a dedicated file server, storing all shared files and folders.
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Warnings

Keep track of who you are sharing your folders with. If there is content you do not want seen, changed, or deleted, make sure to disable sharing permission.
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Unprotected wireless networks will allow nearby users you may not know with wireless access to access your folder.
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