How to Set up Gmail Offline

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methods

1Using Gmail's Offline Feature

2Using Classic Gmail Offline

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Tips and Warnings

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This How.com.vn teaches you how to use Gmail offline on a computer. You can do this in both the new version of Gmail and the classic version, though you will need to use the Google Chrome web browser in order to do so.

Steps

Method 1

Method 1 of 2:

Using Gmail's Offline Feature

1. 
   1
   Make sure you're using Google Chrome

   

   . Gmail's offline feature is only available on Google Chrome versions 61 and up.

   • You may first have to update Google Chrome by clicking ⋮ in the top-right corner of the window, selecting Help, and clicking About Google Chrome in the pop-out menu.
2. 
   2
   Open Gmail. Go to https://www.gmail.com in your computer's web browser. This will open your Gmail inbox if you're logged in.

   • If you aren't logged in, enter your email address and password when prompted.
3. 
   3
   Click the gear-shaped icon

   

   . It's in the top-right corner of the page. A drop-down menu will appear.
4. 
   4
   Make sure you're using the new version of Gmail. If you see Go back to classic Gmail at the top of the drop-down menu, you're using the new Gmail interface and thus can use the built-in offline feature.

   • If you see Try the new Gmail at the top of the drop-down menu, either click it and wait for the new inbox to load or use the classic Gmail Offline app.
5. 
   5
   Click Settings. It's in the drop-down list of the gear icon menu. Doing so opens the Gmail Settings page.

   • If you just switched to the new Gmail, click the gear icon again to see the Settings option.
6. 
   6
   Click the Offline tab. You'll find this option at the top of the page.
7. 
   7
   Check the "Enable offline mail" box. It's at the top of the "Offline" section. Checking this box prompts more options to appear on the Offline tab.
8. 
   8
   Change your sync settings. Click the drop-down box in the "Store emails from the last [drop-down box] days" heading, then click the number of days you want to use in the resulting drop-down menu.

   • For example, if you want to store all emails from the last week, you would click 7 in the drop-down menu.
   • You can also uncheck the "Download attachments" box if you don't want Gmail to store attachments on your computer.
9. 
   9
   Select a security option. Check either the "Keep offline data on my computer" box or the "Remove offline data from my computer" box in the "Security" section.

   • Choosing to keep offline data on your computer after logging out from Gmail will ensure that your emails remain available whenever you're logged out of Gmail in your browser.
10. 
    10
    Click Save Changes. It's at the bottom of the page.
11. 
    11
    Click Got It when prompted. Doing so allows Gmail to begin storing offline copies of your emails on your computer.
12. 
    12
    Browse your emails while offline. You can open and interact with any email which falls inside of the number of days you set for the sync period.

    • You can also reply to any emails which fit within the sync window (e.g., 30 days) while offline. Your replies will be saved in the Outbox folder on the left side of Gmail; when you go back online, your replies will be sent.
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Method 2

Method 2 of 2:

Using Classic Gmail Offline

1. 
   1
   Make sure you're using Google Chrome

   

   . Unfortunately, the Gmail Offline app is only available for classic Gmail when accessed in the Google Chrome web browser.

   • The Gmail Offline extension is not available in any web browser other than Chrome.
   • If you don't want to install an add-on, you'll need to use the new version of Gmail for built-in offline support.
2. 
   2
   Open Gmail. Go to https://www.gmail.com in Google Chrome. This will open your Gmail inbox if you're logged into your account.

   • If you aren't logged into your Gmail account, enter your email address and password when prompted.
3. 
   3
   Click the gear-shaped icon

   

   . This is in the top-right side of the page. Doing so prompts a drop-down menu.
4. 
   4
   Click Settings. It's in the drop-down menu. Doing so opens the Settings page.
5. 
   5
   Click the Offline tab. You'll find it at the top of the Settings page.
6. 
   6
   Click Install Gmail Offline. This link is at the top of the "Offline" tab. Clicking it opens the Gmail Offline add-on page in a new tab.
7. 
   7
   Click ADD TO CHROME. It's at the top of the Gmail Offline window.
8. 
   8
   Click Add app when prompted. Doing so will both place the Gmail Offline app on your Chrome Apps page and open the Apps page.
9. 
   9
   Open Gmail Offline. Click the blue-and-white Gmail Offline option.

   • If you need to get to Gmail Offline in the future, click the "Apps"
     
     icon in the upper-left side of the Chrome window, then click Gmail Offline there.
10. 
    10
    Check the "Allow offline mail" box. It's at the top of the page.
11. 
    11
    Click Continue. This black button is at the bottom of the page.
12. 
    12
    Click the "Settings" gear

    

    . It's in the upper-right side of the page.
13. 
    13
    Select a sync period. Click the "Download mail from past" drop-down box, then click the time frame from which you want to save offline email.

    • To back up emails from the last month, for example, you would click Month in the drop-down menu.
14. 
    14
    Click Apply. It's a blue button in the top-right corner of the page. This will save your settings and return you to the Gmail Offline page.
15. 
    15
    Browse your emails while offline. Any emails which fall within the sync period will be accessible even when you don't have Internet.

    • You can also reply to an email while offline, though your reply won't be sent until you regain Internet access.
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Tips

• Many Google-related apps and services will only work in Google Chrome. If you use (or would like to use) a large number of Google services, you'll probably have to install Chrome.
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Warnings

• Syncing emails to your computer can take hours, so make sure that you have a consistent Internet connection while setting up Gmail Offline for the first time.
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