How to Move Mail to Different Labels in Gmail

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Creating New Labels on Desktop

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Creating New Labels on Mobile

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Moving Mail to Labels on Desktop

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Moving Mail to Labels on Mobile

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Automatically Apply Labels with Filters

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Q&A

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Tips

"Labels" are Gmail's versions of folders. By moving email messages to a label, you can remove them from your inbox and organize them into categories. You can also apply filters to automatically add labels to existing or incoming emails, which can really help you manage your inbox. This How.com.vn will show you how to move one or multiple emails into different folders using Gmail on your Windows or Mac computer and with the mobile app on your iPhone or Android.

Things You Should Know

Labels have a similar function to folders. You can create up to 500 labels.
On desktop, select the email and click "Move to:" in the top toolbar. Select a label to move your email.
On mobile, tap the email, then the options icon. Tap "Move", then select a label to move your email.

Method 1

Method 1 of 5:

Creating New Labels on Desktop

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1
Open Gmail in your browser. You'll need to log in.^{[1]XResearch source}
- If needed, you can create a Gmail account.
- You can easily recover your password if you forgot it.
A new window will appear.
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3
Enter a new label name.
- If you have an existing label, you can select Nest label under to select a parent label.
  - This will create a new sublabel.
4
Click Create. This will be a blue button.
- Your new label will be created.
A drop-down menu will appear.
6
Customize your label.
- To customize the label color, hover over Label color and select a color.
  - You can choose from the list or add a custom color.
  - If you decide you don't want a color anymore, click Remove color.
- Choose to Show, Show if unread, or Hide the label in label list.
- Choose to Show or Hide the label in message list.
- You can also Edit, Remove label, or Add sublabel.

Method 2

Method 2 of 5:

Creating New Labels on Mobile

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Gmail is available in Apple's App Store and the Google Play Store.
This can be found at the top, next to the search bar.
This will be located underneath Labels.
5
Tap Done. The new label will automatically open.
- To edit your label, go to Settings in the left toolbar. Tap Inbox customizations, then Labels.
- On mobile, you'll only be able to rename, delete, or add the label to future messages.

Method 3

Method 3 of 5:

Moving Mail to Labels on Desktop

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Open Gmail in your browser.
2
Click the checkbox to select an email.
- You can use Gmail's filters to find old emails.
- To select multiple emails, click the box beside each email to check them off.
- To select all mail in the current inbox, check the box on the toolbar next to Archive. A new prompt will appear. Click Select all conversations in (mailbox).
3
In the toolbar above the email, click the "Move to" icon. The icon resembles a folder with a right-pointing arrow. You can find this next to the Labels.
- A drop-down menu will open.
4
Select the label. This is where your emails will be moved.
- Your email will be moved from your inbox to your label immediately.
- To find the email again, select the label from the left sidebar to view its contents.
- You can also click the All Mail category in the left sidebar.

Method 4

Method 4 of 5:

Moving Mail to Labels on Mobile

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2
Open a message. If you want to stay in your inbox, you can tap the profile picture of the sender.
- To select multiple emails, tap the profile images of the senders.^{[2]XResearch source}
5
Select the label. This is where your emails will be moved.
- Your email will be moved from your inbox to your label immediately.
- To find the email again, select the menu in the search bar. Select your label from the left sidebar to view its contents.
- You can also tap the All Mail category.

Method 5

Method 5 of 5:

Automatically Apply Labels with Filters

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1
Open Gmail in your browser.^{[3]XResearch source}
- This method will only work on desktop.
This will show your search options in a drop-down menu.
3
Filter the mail you want to label. You can filter based on: From, To, Subject, Has the words, Doesn't have, Size, Date within, and Search category.
- You can also check off Has attachment and/or Don't include chats.
- You can use as many filters as you want to narrow your searches, but you will need at least one.
This will be to the left of the blue Search button.
You will see a list of your existing labels.
6
Select a label.
- You can also choose New label… to create a new label.
- When a new email is an exact match for your search criteria, it will be moved to this label.
- To move existing emails that match your search criteria, click Also apply filter to (number) matching conversations.
7
Click Create filter. This will be inside a blue button.
- Your emails will be moved to the corresponding label.

Community Q&A

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Question
Once I create a label, how do I move it to a folder?
Community Answer
Once a label is assigned to an email, it will show under that label (in addition to the inbox). The only way of removing it from the inbox is to archive it. After you archive the email, it will still appear if you click the name of the label assigned to it (in the left menu).
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Not Helpful 9 Helpful 17
Question
When I move emails to a particular folder, why do they still appear in the Inbox folder?
Community Answer
Unfortunately, the individual emails are still tagged as "Inbox". You must remove that tag so they only appear in the other folder.
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Question
Can I place a folder into another folder to subcategorize emails?
Community Answer
You can. To do so, create a new label, then click "nest label" and select a pre-existing label to sort the new label under.
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Tips

To sort by sender on desktop, right-click an email in your inbox and select Find emails from (sender).
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To sort by sender on mobile, tap the search bar and select From. Enter the sender's name or email to find all results.
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